TL;DR: Build a personal CRM in Notion to track porcelain purchases, wishlists, and seller contacts by creating a database with properties for maker, pattern, condition, and price. Use filtered views to manage your collection, spot gaps, and never miss a rare porcelain buying opportunity again.
Step 1: Create Your Porcelain Database
Open a new Notion page and type /database to insert an inline database. Name it “Porcelain CRM.” Add these properties: Name (title), Maker (select: Meissen, Herend, Royal Copenhagen, etc.), Pattern (text), Condition (select: Mint, Good, Hairline, Restored), Purchase Price (number), Current Value (number), Seller (text), Status (select: Owned, Wishlist, For Sale, Sold), and Acquired Date (date).
If you want to dig deeper, check out our guide on Porcelain Buying Guide: How to Choose the Best Ceramic for Y.
Step 2: Add Buying Guide Fields
Add a “Buying Notes” text property for glaze quality, backstamp details, and provenance. Add a “Priority” select (High, Medium, Low) to flag rare porcelain pieces. For each entry, note whether the piece is hand-painted, has gold trim wear, or shows kiln marks — these details affect value.
Step 3: Build Smart Views
Create a “Wishlist” view filtered to Status = Wishlist, sorted by Priority. Create a “Collection” board grouped by Maker. Create a “Price Check” table showing Purchase Price vs. Current Value. Tip: use a formula property to calculate profit margin for resale.
Step 4: Track Sellers and Sources
Add a relation to a second database called “Sellers” with fields for name, location, specialty (e.g., antique porcelain, estate sales), and reliability rating. Link each porcelain purchase to its seller. Tip: log auction house premiums and shipping costs separately.
Step 5: Maintain and Review
Set a weekly reminder to update Current Value based on recent auction results. Use Notion’s search to find “hairline” or “crazing” before buying. Tip: duplicate the database as a template for different porcelain categories like dinnerware, figurines, or vases.
FAQ
Q: Can I use this CRM for both buying and selling porcelain?
A: Yes. Use the Status property to mark pieces as Wishlist, Owned, For Sale, or Sold, then filter views for each stage.
Q: How do I track condition issues like chips or glaze pops?
A: Add a multi-select property called “Flaws” with options like chip, crack, crazing, gilt loss, and restoration, then note severity in Buying Notes.
Q: What’s the best way to compare porcelain prices across sellers?
A: Create a table view sorted by Pattern and Maker, then show Purchase Price and Current Value side by side to spot overpriced or undervalued pieces.